၉၁။ Kingsoft Excal Tutorial တတိယ ပိုင္း

The Page Layout Tab

This section will introduce the options in Page Setup group under Page Layout tab in Kingsoft Writer.

Page Setup


A} Change Text Direction
To set text direction:
(1) Go to the Page Setup section of the Page Layout tab, select the Text direction option. This will open the Text Orientationtext orientation dialog box, shown as follows:
text direction
Figure 3.1—1 The Text Orientation dialog box
(2) Select a text direction from the Orientation section, this will display a preview of the potential changes.
(3) In the Apply to drop-down list, select the text direction to be applied either to the Whole Document or from This point Forward.
(4) Click OK.



B} Change Page Margins
Go to the Page Setup section of the Page Layout tab, select the Margins option. This opens the Page setup dialog box. Select the Margins tab, as detailed below:
change page margin
Figure 3.1—2 The Margins tab
You can set the following options using the Margins tab:.
(1) Select the Top, Bottom, Left or Right tuning boxes to set the value of the margins.
(2) In the Orientation group, select the paper orientation, you can choose from Portrait or Landscape. The default paper orientation is Portrait.
(3) In the Multiple Pages section, you can choose Normal, Book fold or Reverse Book Fold options for the multi-page mode.
(4) Click Apply to from the drop-down list to select the style application.
(5) Click the OK button to see the results.


C} Change Paper Size
If you want to set the paper size
(1) Go to the Page Setup section of the Page Layout tab, select the Size option. Open the Paper tab in the Page Setup dialog box, shown as follows
page setup paper size
Figure 3.1—3 The Paper tab
(2) Select your preferred paper size from the Paper Size drop down list. If you want to customize the paper dimensions, use, the Width and Height text box and enter the specific values.
(3) When you are finished, click OK.



D} Set up Columns
To set up a column follow these steps:
(1) If you want to turn the whole document into the multi-column layout, place the insertion point anywhere in the entire document. If you want only part of the document to be presented in the multi-column layout, please select the appropriate text, as shown below:
select text
Figure 3.1—4 Select the text
(2) Go to the Page Setup section of the Page Layout tab, select the number of columns you want from the Columns drop-down list.
(3) If you want to set more columns, select the More Columns option from the Columns drop-down list. This will open the Columns dialog box, shown as follows:
column dialog
Figure 3.1—5 The Columns dialog box
(4) Select the format that you want from the Present section. For example, click Two.
(5) In the Apply drop-down list box, specify the scope of the application as either Whole Document or from This point Forward.
(6) If you want to establish a line between the two columns, select the Line Between check box.
(7) In the Width and spacing section, enter the values you want for the column spacing and width, or click the Equal column width check box.
(8) Click the OK button, the results are shown below
two columns
Figure 3.1—6 Format the text into two columns

Modify an existing column

(1) Move the insertion point to the column you wish to modify.
(2) Go to the Page Setup section of the Page Layout tab,, select the More Columns option from the Columns drop-down list. This will open the Columns dialog box.
(3) Select the format that you want to use from the Preset section.
(4) To change a column width or the spacing of the columns, go to the Width and Spacing box and enter the appropriate width and spacing values.
(5) Click the OK button to complete.

Cancel the column layout

To cancel the column layout, the steps are as follows:
(1) Select text that you want to change from the multi-column to single column format, or simply place the insertion point in the section that you desire to change.
(2) Go to the Page Setup section of the Page Layout tab, select the More Columns option from the Columns drop-down list. This opens the Columns dialog box.
(3) In the Preset group, select One.
(4) Click OK to complete.



E} Insert Page Breaks
Kingsoft Writer will automatically insert a page break when a page is filled. However, you can also insert a page break manually if you need to. To insert a page break, follow these steps:
page break
Figure 3.1—7 The Page Breaks list
(1) Place the insertion point where you want to insert the break.
(2) Go to the Page Setup section of the Page Layout tab, click the Breaks option to open the drop-down list.
(3) In the drop-down list, select Page Break to manually insert a page break.
Skill:
  • Insert a page break using the shortcut <Ctrl+Enter>.
  • If you need to remove the page break, place the cursor on the page break, and then press the Delete key.


F} Insert Column Break
To insert a column:
(1) Place the insertion point where you want to insert the column.
(2) Go to the Page Setup section of the Page Layout tab, select the Column Break option from the Breaks drop-down list.


G} Insert Text Wrapping Break
To change the text line:
(1) Place the insertion point where you want to change the text line.
(2) Go to the Page Setup section of the Page Layout tab, select the Text Wrapping Break option from the Breaks drop-down list.


H} Insert Section Break
Using Writer, you can insert section breaks into documents. Section breaks include continuous section breaks, next page section breaks, odd page section breaks, and even page section breaks:
section break
Figure 3.1—8 The four varieties of section break
  • Next Page Section Break
    Insert a Next Page Section Break to start a new section on the next page.
  • Continuous Section Break
    Insert a Continuous Section Break to start a new section on the same page.
  • Even Page Section Break
    Insert an Even Page Section Break to start a new section from the next even-numbered page.
  • Odd Page Section Break
    Insert an Odd Page Section Break to start a new section from the next odd page.
To insert a section break, go to the Page Setup section of the Page Layout tab, select one of the different section break options from the Breaks drop-down list.
Tip: If you delete a section break, just position the mouse in the section break, and then press the delete key.


Page Borders

This section will introduce the options in Page Border group under Insert tab in Kingsoft Writer.

A} Add a Page Border
To add a page border to your documents, follow these steps:
(1) Go to the Page Border section of the Page Layout tab, select Page Border and open the Page Border tab in the Borders /Shading dialog box, shown as follows:
page border
Figure 3.2—1 The Borders/Shading dialog box
(2) In the Style list box, select the border,variety, such as double line, dotted line, etc.
(3) In the Color drop-down list, select the color of the border line.
(4) In the Width drop-down list, select the width of the border line.
(5) In the Apply to drop-down list, select the scope of the application.
(6) Click the OK button to complete the procedure.


B} Add Borders to Text or Paragraph
To add a border:
(1) Select the text that you want to add the border to.
(2) Go to the Page Borders section in the Page Border tab, open the Borders / Shading dialog box and select the Borders tab, see below:
border
Figure 3.2—2 The Borders/Shading dialog box
(3) In the Settings group, select a border style, such as Box, Custom, etc.
(4) In the Style list box, select the line of the border, such as double line or dotted line, etc.
(5) In the Color drop-down list, select the color of the border line.
(6) In the Width drop-down list, select the width of the border line.
(7) In the Apply to drop-down list, select the scope of the application. Either select the text you want to apply the border to, or, if you had already selected the text, omit this step. You can then click the OK button to complete the process.




C} Add Shading to Text or Paragraph
You can add shading to the text using the Borders and Shading dialog box:
(1) Select the text that you want to add the shading to.
(2) Go to the Page Borders section and select the Page Border tab, open the Borders / Shading dialog box and select the Shading tab, shown as follows:
add shading
Figure 3.2—3 The Shading tab
(3) In the Fill group, select the fill color.
(4) In the Patterns group, select the Style and Color.
(5) Click OK to complete the process.


Page Setup

This section will introduce the options in Page Setup group under Page Layout tab in Kingsoft Writer.

A} Change Text Direction
To set text direction:
(1) Go to the Page Setup section of the Page Layout tab, select the Text direction option. This will open the Text Orientationtext orientation dialog box, shown as follows:
text direction
Figure 3.1—1 The Text Orientation dialog box
(2) Select a text direction from the Orientation section, this will display a preview of the potential changes.
(3) In the Apply to drop-down list, select the text direction to be applied either to the Whole Document or from This point Forward.
(4) Click OK.





B} Change Page Margins
Go to the Page Setup section of the Page Layout tab, select the Margins option. This opens the Page setup dialog box. Select the Margins tab, as detailed below:
change page margin
Figure 3.1—2 The Margins tab
You can set the following options using the Margins tab:.
(1) Select the Top, Bottom, Left or Right tuning boxes to set the value of the margins.
(2) In the Orientation group, select the paper orientation, you can choose from Portrait or Landscape. The default paper orientation is Portrait.
(3) In the Multiple Pages section, you can choose Normal, Book fold or Reverse Book Fold options for the multi-page mode.
(4) Click Apply to from the drop-down list to select the style application.
(5) Click the OK button to see the results.



C} Change Paper Size
If you want to set the paper size
(1) Go to the Page Setup section of the Page Layout tab, select the Size option. Open the Paper tab in the Page Setup dialog box, shown as follows
page setup paper size
Figure 3.1—3 The Paper tab
(2) Select your preferred paper size from the Paper Size drop down list. If you want to customize the paper dimensions, use, the Width and Height text box and enter the specific values.
(3) When you are finished, click OK.



D} Set up Columns

To set up a column follow these steps:
(1) If you want to turn the whole document into the multi-column layout, place the insertion point anywhere in the entire document. If you want only part of the document to be presented in the multi-column layout, please select the appropriate text, as shown below:
select text
Figure 3.1—4 Select the text
(2) Go to the Page Setup section of the Page Layout tab, select the number of columns you want from the Columns drop-down list.
(3) If you want to set more columns, select the More Columns option from the Columns drop-down list. This will open the Columns dialog box, shown as follows:
column dialog
Figure 3.1—5 The Columns dialog box
(4) Select the format that you want from the Present section. For example, click Two.
(5) In the Apply drop-down list box, specify the scope of the application as either Whole Document or from This point Forward.
(6) If you want to establish a line between the two columns, select the Line Between check box.
(7) In the Width and spacing section, enter the values you want for the column spacing and width, or click the Equal column width check box.
(8) Click the OK button, the results are shown below
two columns
Figure 3.1—6 Format the text into two columns

Modify an existing column

(1) Move the insertion point to the column you wish to modify.
(2) Go to the Page Setup section of the Page Layout tab,, select the More Columns option from the Columns drop-down list. This will open the Columns dialog box.
(3) Select the format that you want to use from the Preset section.
(4) To change a column width or the spacing of the columns, go to the Width and Spacing box and enter the appropriate width and spacing values.
(5) Click the OK button to complete.

Cancel the column layout

To cancel the column layout, the steps are as follows:
(1) Select text that you want to change from the multi-column to single column format, or simply place the insertion point in the section that you desire to change.
(2) Go to the Page Setup section of the Page Layout tab, select the More Columns option from the Columns drop-down list. This opens the Columns dialog box.
(3) In the Preset group, select One.
(4) Click OK to complete.



E} Insert Page Breaks
Kingsoft Writer will automatically insert a page break when a page is filled. However, you can also insert a page break manually if you need to. To insert a page break, follow these steps:
page break
Figure 3.1—7 The Page Breaks list
(1) Place the insertion point where you want to insert the break.
(2) Go to the Page Setup section of the Page Layout tab, click the Breaks option to open the drop-down list.
(3) In the drop-down list, select Page Break to manually insert a page break.
Skill:
  • Insert a page break using the shortcut <Ctrl+Enter>.
  • If you need to remove the page break, place the cursor on the page break, and then press the Delete key.




F} Insert Column Break
To insert a column:
(1) Place the insertion point where you want to insert the column.
(2) Go to the Page Setup section of the Page Layout tab, select the Column Break option from the Breaks drop-down list.




G} Insert Text Wrapping Break
To change the text line:
(1) Place the insertion point where you want to change the text line.
(2) Go to the Page Setup section of the Page Layout tab, select the Text Wrapping Break option from the Breaks drop-down list.


H} Insert Section Break
Using Writer, you can insert section breaks into documents. Section breaks include continuous section breaks, next page section breaks, odd page section breaks, and even page section breaks:
section break
Figure 3.1—8 The four varieties of section break
  • Next Page Section Break
    Insert a Next Page Section Break to start a new section on the next page.
  • Continuous Section Break
    Insert a Continuous Section Break to start a new section on the same page.
  • Even Page Section Break
    Insert an Even Page Section Break to start a new section from the next even-numbered page.
  • Odd Page Section Break
    Insert an Odd Page Section Break to start a new section from the next odd page.
To insert a section break, go to the Page Setup section of the Page Layout tab, select one of the different section break options from the Breaks drop-down list.
Tip: If you delete a section break, just position the mouse in the section break, and then press the delete key.


Page Borders


This section will introduce the options in Page Border group under Insert tab in Kingsoft Writer.

A} Add a Page Border

To add a page border to your documents, follow these steps:
(1) Go to the Page Border section of the Page Layout tab, select Page Border and open the Page Border tab in the Borders /Shading dialog box, shown as follows:
page border
Figure 3.2—1 The Borders/Shading dialog box
(2) In the Style list box, select the border,variety, such as double line, dotted line, etc.
(3) In the Color drop-down list, select the color of the border line.
(4) In the Width drop-down list, select the width of the border line.
(5) In the Apply to drop-down list, select the scope of the application.
(6) Click the OK button to complete the procedure.



B} Add Borders to Text or Paragraph
To add a border:
(1) Select the text that you want to add the border to.
(2) Go to the Page Borders section in the Page Border tab, open the Borders / Shading dialog box and select the Borders tab, see below:
border
Figure 3.2—2 The Borders/Shading dialog box
(3) In the Settings group, select a border style, such as Box, Custom, etc.
(4) In the Style list box, select the line of the border, such as double line or dotted line, etc.
(5) In the Color drop-down list, select the color of the border line.
(6) In the Width drop-down list, select the width of the border line.
(7) In the Apply to drop-down list, select the scope of the application. Either select the text you want to apply the border to, or, if you had already selected the text, omit this step. You can then click the OK button to complete the process.


C} Add Shading to Text or Paragraph
You can add shading to the text using the Borders and Shading dialog box:
(1) Select the text that you want to add the shading to.
(2) Go to the Page Borders section and select the Page Border tab, open the Borders / Shading dialog box and select the Shading tab, shown as follows:
add shading
Figure 3.2—3 The Shading tab
(3) In the Fill group, select the fill color.
(4) In the Patterns group, select the Style and Color.
(5) Click OK to complete the process.



References Tab

References tab include Table of Contents, Footnotes and Endnotes, and Captions.

1} Table of Contents

This section will introduce Table of Contents.

A} Insert a ToC
The steps to insert a table of contents are as follows
(1) Check the title in document, to ensure that they have a consistent heading style format. To apply a heading style (see the Style group in the Home Tab ), position the insertion point in the paragraph where the title, on the Style and Formatting task window, in the Click Formatting to apply drop-down list, select a heading style.
(2) Place the insertion point where you want to insert the table of contents, this is usually at the beginning of the document.
(3) In the Table of Contents section of the References tab, select the Insert ToC option, and open the Table of Content dialog box, shown as follows:
table of contents
Figure 4.1—1 The Table of Contents menu
  • Selecting the Show page numbers check box will display numbers beside each title.
  • Selecting the Right align page numbers check box will align the page numbers to the right.
  • Selecting the Use hyperlinks check box will make the table of contents automatically generate hyperlinks with the corresponding contents.
(4) In the Tab leader drop-down list, you can specify the distance of the break between the title and the page number.
(5) In the Show levels tuning box, you can specify the title level that shows in the table of contents (when you specify 1, only Heading style 1 shows in the directory. When you select 2, the styles of heading 1 and heading 2 will both appear in the directory).
(6) Click the OK button, the results are shown as follows:
table of contents inserted
Figure 4.1—2 An inserted contents table


B} Update ToC
Updating the ToC is very simple, go to the Table of Content section of the References tab, select the Update ToC option, or right-click and open the shortcut menu. Select Update Field and open the Update Table of Contents dialog box, shown as follows:
update table of contents
Figure 4.1—3 The Update Table Of Contents dialog box
  • If you select the Update page numbers only option, then only the numbers of the existing catalog will be updated, the table of contents will not increase or change.
  • If you select Update entire table, it will re-create and update the whole contents table.
Skill: If you want to copy the whole table of contents to another file, and then save or print alone, you must be disconnected link with the original text, otherwise, it will appear page number errors when you save and print the page. The specific method is that select the whole table of contents, and press <Ctrl+Shift+F9> key.

Delete a table of contents

To delete a table of contents, select the entire thing and press <Delete>.



2} Footnotes and Endnotes

Footnotes and endnotes are used to provide modifications, comments, or references for a written document. Footnotes, located at the bottom of the current page or below the text, explain what the text means or add further detail, while endnotes are printed references located at the end of a document.
A footnote or endnote consists of two related parts: the note reference mark, and the corresponding note text. The note reference mark appears in both the document and the note area. You can enter note text of any length.

(A) Insert a Footnote or an Endnote
The steps are as follows
(1) Place the insertion point where you want the footnote or endnote mark to be located.
(2) Go to the Footnotes section of the References tab, select the Insert Footnotes/Endnotes option to open the Footnote and Endnote dialog box, shown as follows:
footnote and endnote
Figure 4.2—1 The Footnote and Endnote dialog box
(3) If you want to insert a footnote, select the Footnotes option and select the location of the footnote as Bottom of page or Below text. If you want to insert an endnote, select the Endnotes option and choose the location of the endnote as End of document or End of Section.
(4) Go to the Number format drop-down list in the Format section and select a number format. Enter the starting number in the Start at box, and then select either Continuous or Restart each section from the Numbering drop-down list. You can also enter a symbol in the Custom mark, or click the Symbol button, and then select a special symbol from the Symbol dialog box.
(5) Click the Insert button, you can then enter the text into the footnote or endnote, shown as follows:
effect of footnote
Figure 4.2—2 The effect of footnotes



(B) Edit Footnotes or Endnotes

If you want to move a note:
(1) Select the the appropriate note.
(2) Move the cursor over the note and hold the left mouse button. Drag the note to the new location, then release the button.
You can also use the Cut and Paste command to move footnotes.
If you want to copy a note:
(1) Select the the appropriate note.
(2) Move the cursor over the note, and hold the Ctrl key while dragging the mouse. You can then copy the note to a new location, and insert text into the note area.
In addition, you can also use the Copy and Paste command to copy the footnote.
To delete a footnote or an endnote, select it and then press Delete. You should also delete the note reference mark in the document so that the other reference numbers can update accordingly..
Tips: To see a footnote or an endnote, double-click on the reference number.



(C) Convert Footnotes and Endnotes
Footnotes can be converted into endnotes, and vice versa. To do this, follow these steps:
(1) Right-click the footnote or endnote.
(2) Open the shortcut menu and select Convert To Endnote or Convert To Footnote:
convert footnote endnote
Figure 4.2—3 Convert footnotes and endnotes



(D) Locate Footnotes/Endnotes
To go to a footnote or an endnote, follow these steps:
(1) Place the cursor in the text that includes the footnote or endnote.
(2) Go to the Footnotes section of the References tab and select the Go to the Footnotes/Endnotes option. This will open the Footnote and Endnote dialog box, shown as follows:
view footnote
Figure 4.2—4 The View Footnotes menu
(3) Select either View footnote area or See endnote area and click OK. You can then view the batch of footnotes or endnotes in the document.



4} Captions

This section will introduce the options in Captions group under Reference tab in Kingsoft Writer.

(A) Insert Captions
If you want to add captions to the existing tables, charts, formulas, or other items:
(1) Select an item for which you want to insert a caption.
(2) Go to the Captions section of the References tab and select the Caption option. This will open the Caption dialog box.
(3) Select the desired label from the Label drop-down list, such as Equation, Figure or Table.
(4) If these labels do not meet your needs, click the New label button and open the New label dialog box. Enter the name in the Label option, then click the OK button to return to the Caption dialog box. At this point, the new label will appear in the Label drop-down list.
caption new label
Figure 4.3—1 The Caption dialog box Figure 4.3—2 The New Label dialog box
(5) Kingsoft Writer also provides an adding chapter numbers function. Select the Numbering option, and open the Caption Numbering dialog box, shown as follows. Choose the Include Chapter number check box, this allows you to add chapter numbers to the document.
caption numbering
Figure 4.3—3 Set the caption numbering
(6) Click the OK button to complete. If you want to add text, you can enter the text in the end of caption, shown as follows:
insert caption for table
Figure 4.3—4 Insert the caption for a table
(7) To delete a caption, select the caption, then press <Delete>. After clearing this caption, Writer will automatically update the numbering for the rest of the captions.


(B)Insert Cross-Reference
A cross-reference refers to an item that appears in another location in the document. It is usually used for locations that refer to each other in the same document. Cross-referencing helps users to find the content they are looking for as soon as possible. It also displays the the structure of a book in a more systematical and compact way.
Go to the Captions section of the References tab and select, the Cross-Reference option. The system will generate the data list, you can insert some information that you have set heading (numbering), bookmark, captions (numbering), shown as follows:
When you click the reference links, you can quickly jump to a specified location, facilitating easy browsing. For example, "See Figure 25, Section 2 Chapter 8 etc".
cross reference
Figure 4.3—5 The cross-reference settings


Mailings Tab

This section will introduce Mailings Tab in Kingsoft Writer.

Create Mail Merge
This guide applies to Kingsoft Writer 2012. For Kingsoft Writer 2013, see Mail Merge in Kingsoft Office 2013.

To create a mail merge:

(1) Open or create the main document.
(2) Go to the Start Mail Margin section of the Mailings tab and select the Open Data Source option. Open the relevant data source, shown as follows:
select data source
Figure 5.1—1 Select from the Data Source dialog box
(3) Select the Insert Merge Fields option from the Write & Insert Fields section. This opens the Insert Merge Field dialog box:
insert merge field
Figure 5.1—2 The Insert Merge Field dialog box
(4) Choose the data field that you want to insert.
(5) Click the Insert button to complete the merge.
(6) Select the Mail Merge Recipients option from the Start Mail Margin section. In the opened dialog box, select the recipients, you are then free to send the merged mail.
Tips:
  • You can check which kinds of files are accepted as the data source using the Open Data Source dialog box. Simply selecting the drop-down arrow of the Files of type box.
  • Kingsoft Writer turns the items in the data source to fields that it can identify.


Review Tab

This section will introduce the options under Review Tab in Kingsoft Writer.

1} Check Spelling

Kingsoft Writer comes with an automatic spell-checker to aid in the proof reading of documents. To use this function, follow these steps:
(1) Go to the Proofing section of the Review tab, select the Check Spelling option and open the Check Spelling dialog box, shown as follows:
check spelling
Figure 6.1—1 The Check Spelling dialog box
(2) If you make a spelling mistake, the Suggestions option will emerge. You can also click Options to set specific conditions.


2} Word Count
The count the number of words in a document:
(1) Place the insertion point anywhere in the document, or, if you want statistics for for a specific paragraph, select the paragraph.
(2) Go to the Proofing section of the Review tab, select Word Count to open the Word Count dialog box. This will reveal the document statistics, as shown below:
word count
Figure 6.1—2 The Word Count dialog box
(3) If you want to include footnotes and endnotes in the word count, select the Include footnotes and endnotes check box.
(4) Click Close to complete.



3} Track Modifications
To track modifications:
(1) Select the text that you want to modify.
(2) Go to the Change and Comment section of the Review tab, either select the Track Modifications option from the Track Modifications drop-down list, or press <Shift+Ctrl+E>, to enter the modification mode.
(3) If you want to exit the modification mode,, go to the tracked changes and comments section and again select Track Modifications.




4} Change Tracking Options
The steps to change tracking options are as follows:
(1) Go to the Change and Comment section of the Review tab, select Change Tracking Options from the Track Modifications drop-down list. This opens the Options dialog box, you can then select the Track Modifications tab, shown as follows:
track modifications tab
Figure 6.2—1 The Track Modifications tab dialog box
(2) In the Markup section, you can adjust the Insertions, Deletions, and Comment Color options.
(3) In the Balloons option group, you can set Show Author.
(4) Select the User information tab, here you can enter the Name, Initials,...etc.
user information tab
Figure 6.2—2 The User information tab
(5) Click OK to finish.




5} Modify a Document
To modify a document:
(1) Open the document that you want to modify, and enter the modifying status.
(2) You can edit the document as an ordinary document. However, any changes made will be marked in the document, shown as follows:
modify text
Figure 6.2—3 Modify text using track modification
Tips: To view a modification, place the cursor in the modified section. This will open the prompt, including the name, time, and operation of the modification.
(3) In the Change and Comments section, there are four options for modifying text; Final Showing Markup, Final, Original Showing Markup, and Original. The following figure demonstrates the Original Showing Markup option which lists the process of the modifications. If you want to clearly see the effect of the revised document, select the Final Showing Markup option.
original show markup
Figure 6.2—4 The Original Showing Markup view


6} Insert or Delete a Comment

Insert a comment

Comments are notes attached to specific points in a document. The inserted comments do not become part of the document until the author accepts them. If you are not satisfied with the comments you are making, you can delete them as you deem fit. To do this, follow theses steps:
(1) Place the insertion point where you want to insert the comment.
(2) Go to the Change and Comment section of the Review tab, and select Insert Comment.
(3) Enter your comment in the comment balloon.
insert comment
Figure 6.2—5 Insert comments

Delete a comment

(1) Go to the Change and Comment section of the Review tab, select the Reject Change/Delete Comment option from the Reject drop-down list.
(2) To delete all the comments, return to the Review tab, and go to the Change and Comment section. Select Delete All Comments in Document from the Reject drop-down list, shown as follows:
delete comment
Figure 6.2—6 Delete all comments in a document



7} Accept, Reject and View Comments
he modifications, you can accept, reject, or view comments:
  • If you choose to accept, go to the Change and Comment section of the Review tab, select the Accept All Changes in Document option from the Accept drop-down list.
  • If you choose to reject, select the Reject Change/ Delete Comment option from the Reject drop-down list in the Change and Comment section. Alternatively, you can select Reject All Changes in Document.
  • If you want to view changes, and cycle through these changes, go to the Change and Comment section and select the Previous or Next option.



8} Protect your Work
The steps are as follows:
(1) Go to the Protect section of the Review tab, select the Document Protection option to open the Document Protection dialog box, shown as follows:
document protection
Figure 6.3—1 Protect form fields in the Document Protection dialog box
(2) Select the Form Fields option and enter a password to complete the protection.
(3) Go to the Protect section and select the Document Protection option again, and enter the password again.


View Tab


This section will introduce the options under View tab in Kingsoft Writer.

1} Document View

This section will introduce the options in Document View group under View tab in Kingsoft Writer.

A} View Document Outline
o set the outline: go to the Document View section of the View tab, select the Outline option and choose the Outline tab. Alternatively, you can click the Outline button in the bottom left corner of the screen to start the outline view, shown as follows:
outline tab
Figure 7.1—1 The Outline tab
The functions of the commands in the Outline tab:
  • Elevated to the title 1: upgrade to Heading 1 where the cursor stops the paragraph.
  • Improved: upgrade a level where the cursor stops the paragraph, such as upgrade from heading 3 to heading 2.
  • Outline level: Displays the style level where the current cursor stops the paragraph, you can quickly adjust the paragraph style.
  • Reduce: reduce a level where the current cursor stops the paragraph.
  • Reduced to Text: reduce to the text where the cursor stops the paragraph.
  • Move: move the cursor on the paragraph above the previous paragraph.
  • Down: Move the cursor after a period of falling under paragraph square.
  • Fold/Unfold: the folds of the lower style will start in the lower style folding.
  • Display level: displays the styles, and you can set.
  • Display the first line: Choose Show the first line check box, the document content more than one line of text passages only the first lines, and end of the line displays ellipsis.
  • Display format: Choose Display format check box, this will change all the text in the document according to established format.
  • Update the directory: press the update directory button to update the documents directory.
  • Go to the directory: From the document directory press this button to jump to the designated location.
  • Close outline view: click the Close outline view, then close the outline view. This returns the page to view mode.



B} Set a Custom Background Color and Text Color
To customize the background color and text color to your word document in Kingsoft Writer, follow these steps:
(1) Go to the Document View section of the View tab, select the Background option to open the Background dialog box, shown as follows:
custom background and scheme
Figure 7.1—2 The Custom Background and Schemes menu
(2) You can set the background and text color using either the Schemes or Custom tab. If you select one of the schemes, your text color and backgdound color will change according to the scheme colors.
use scheme background and text style
Figure 7.1—3 The Background Color Settings
If you select Custom, you can set your own background color and text color to your document.
custom text color
Figure 7.1—3 Custom Background Color and Text Color



C} Print Preview
To enter print preview: go to the Document section of the View tab, and select the Print Preview option. This will take you to the print preview mode. You can also adjust the preview effect in the Print Preview tab.
(1) If you need to print, select the Print Preview tab from the Print section and click Print. This will open the following Print dialog box:
print
Figure 7.1—3 The Print dialog box
(2) In the Printer section, you can set the name of the printer, and check the printer status and type, among other things. In the Name drop-down list, choose the printer you want to use.
(3) Click the Properties button, open the dialog box and set the paper source and other relevant options.
(4) When finished, click the OK button to return to the Print dialog box. Click OK again to complete.




D} Switch Pages and Preview Multiple pages
It is possible to preview single, double, or multiple pages at a time. If you want to switch pages, the steps are as follows:
  • Click the Previous page or Next page buttons in the vertical scroll bar.
  • Press the Page Up key or Page Down key on the keyboard.
To view the double pages preview, go to the Print Preview window in the Print Preview tab. Select the Double Pages option from the Show section. To preview multiple pages, go to the Show section and, click the Zoom button next to the drop-down arrow, and select the appropriate zoom.
magnify options
Figure 7.1—4 Magnify options




E} Change the Proportion of Print Preview
 To change the ratio of the print preview, you need enter the print preview mode. Under the 100% status, place the cursor on the page, when the cursor changes to the zoomout shape, click, and the page will magnify to the appropriate degree. To revert to the 100% status, place the cursor back on the screen, when the cursor changes to the zoomin shape, click.




2} Show

This section will introduce the options in Show group under View tab in Kingsoft Writer.

A} Show Document Maps
To open the document map: Go to the Show section of the View tab and select the Document Map option. The default mode is Place on Left, click Document Map again to remove this option. In the Document Map drop-down list, you can select the Place on Left, Place on Right, and Visible options to set the location of the document map.


B} Show or Hide Rulers
You can also use the ruler to indent paragraphs signs, the indentation mark is shown as follows:
ruler-margin-marker
Figure 7.2—1 The ruler margin marker
  • Drag the Left Margin marker to control the position of the left border.
  • Drag the Right Margin marker to control the position of right border.
  • Drag the First Line Indent marker to change the starting position of the first line and first character.
  • Drag the Hanging Indent marker to change the starting position of all lines except the first line.



C} Show or Hide Gridlines
To set gridlines:
Go to the Show section of the View tab and select the Gridlines option. This will cause the gridlines to appear on the screen. Select the Gridline option again to remove these lines.



D} Show or Hide Markups

This section will introduce the options in Show group under View tab in Kingsoft Writer.

(a) Show Document Maps
To open the document map: Go to the Show section of the View tab and select the Document Map option. The default mode is Place on Left, click Document Map again to remove this option. In the Document Map drop-down list, you can select the Place on Left, Place on Right, and Visible options to set the location of the document map.


(b) Show or Hide Rulers
You can also use the ruler to indent paragraphs signs, the indentation mark is shown as follows:
ruler-margin-marker
Figure 7.2—1 The ruler margin marker
  • Drag the Left Margin marker to control the position of the left border.
  • Drag the Right Margin marker to control the position of right border.
  • Drag the First Line Indent marker to change the starting position of the first line and first character.
  • Drag the Hanging Indent marker to change the starting position of all lines except the first line.



(c) Show or Hide Gridlines
To set gridlines:
Go to the Show section of the View tab and select the Gridlines option. This will cause the gridlines to appear on the screen. Select the Gridline option again to remove these lines.




(e) Show or Hide Markups
If you need to hide or display comments, Kingsoft provides a markup function. To achieve the Markup, the document must be in a Modification state. In the Show section of the View tab, select the Markup option to hide or display the comments.


(f) Zoom Document
The steps are as follows:
(1) Go to the Zoom section of the View tab..
(2) Select the 100% icon 100 icon, the document will then be displayed in accordance with the ratio of 100%.
(3) Alternatively, select the Zoom option, open the ZoomView dialog box, and enter the proportion you need.
(4) Cick OK to complete the process.


(g) Use the Task Pane
You can easily create, open, or edit a document via the task pane. By default, the task pane is displayed on the right side of the window when you start Kingsoft Writer.
task-window
Figure 7.2—2 The Task window
To use the task pane:
(1) Open the task list in the top of the window and select different tasks. This will cause the contents of the task pane to change. Writer provides the New Blank Document, Clip Art, Autoshape, Format and Style, and Backup management functions.
(2) Select one fo the commands in the task pane to execute the corresponding action.
(3) Click the Close button in the top right corner of the task pane to close it.
(4) In the Show section of the View tab, select the Task Pane, or press the <Ctrl+F1> shortcut, you can display and hide the task pane.


(h) Turn on/off Startup Task Pane
You can toggle whether to automatically start the task pane via the Startup Task Window in the Options dialog box, the steps are as follows:
(1) In the Application menu, application menu in the top left corner, select Options from the bottom right, and open the Options dialog box. Choose the View tab:
options view tab
Figure 7.2—3 The View tab
(2) In the Show section, select or de-select the Startup Task Window check box to complete.


Developer Tab



This section will introduce the options under Developer Tab in Kingsoft Writer.

1} Design of the Form Fields

(1) Open Kingsoft Writer, create a form and enter information, shown as follows:
Name

Gender

Hobby

……

(2) Place the cursor after the Name cell. Go to the Forms section of the Develop Tools tab and select Text form field. You can then insert text in a cell-type form domain.
(3) Select the Text Form Field option, this allows you to set and modify the properties of form fields:
text-form-field
Figure 8.1—1 The Text Form Field Options dialog box
  • Type: You can choose different types of input:
  1. Normal text: allows to enter text, numbers, symbols and spaces.
  2. Number: you can only enter numbers.
  3. Date: you can only enter a valid date.
  4. Current date: no input, automatically displays the current date.
  5. Current time: no input, automatically displays the current time.
  • Default text: the text in the input box will be displayed as the default text.
  • Maximum length: select an acceptable maximum character length, the default setting is Unlimited.
  • Text Format: the text input box, set the format will be here.
  • Run macro on: when the cursor is in or out of the text box, Kingsoft Writer will perform macro operations.
  • Add Help Text: click the Add Help Text button, you can set the input state, display the help information.
(4) Place the cursor after the Gender cell and select the Drop-down From Field option from the Forms section. Double-click this form field to open the Drop-down Form Fields dialog box. Here you can establish the settings you prefer:
drop down form field
Figure 8.1—2 The Drop-down Form Field Options dialog box
  • Select the Add button, in the Item in Drop-down list box, enter and edit the relevant information.
  • Run macro on: in the Run macro on section, place the cursor in or out of the zone, Kingsoft Writer will perform macro operations.
  • Domain settings: in the Domain settings section, you can set a bookmark name whether make a calculation in this area.
(5) Place the cursor after the "Favourite" secion and select the Form Field Check option from the Forms section. Double-click this form field to open the Check form Filled Options dialog box. You are then free to set your preferred options, as shown below:
checkbox form field
Figure 8.1—3 The Form Field Options checkbox
  • Box size: you can toggle the size of the set to Auto or fixed.
  • Default: you can toggle whether the check box will be selected as part of the default settings.
  • Run macro on: you can set when the text cursor into or out of the zone, Kingsoft Writer will perform macro operations.
  • Domain settings: you can set a bookmark name whether make a calculation in this area.


2} Protect Form

The methods to the protect form are as follows:
  • Go to the Forms section of the Develop Tools tab and select the Protect Form option to exit the design mode of the form fields. At this point, you can only fill, select, or modify the form, you can not edit or delete. To return to the edit mode, select the Protect Form option again.
  • Go to the Protect section of the Review tab, select Protect Document and open the Protect Document dialog box. Choose the Form Field option and enter the password to complete the protection. In the Forms section of the Develop tools tab, select Protect Form and enter the password to return to the edit mode, shown as follows:
document protection
Figure 8.1—4 Protect form fields in the Document Protection menu



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